sharepoint Archives - Opus Solution

Office 365 and the problem of cost optimization of businesses

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Many businesses in Vietnam have spent a lot of money on the investment of private server systems and internal management software …

However, the large initial investment cost for office applications has become one of the problems, as it directly affects the cash flow of businesses for other business activities.

Not to mention, the use of non-copyrighted software to save costs, will inadvertently cause negative effects on the image and work efficiency of businesses. Or even worse, employees can only use it in office computers, data sharing is difficult, the ability to handle work slowly increases risk, leading to other implications for security …

According to a study published by the National University of Singapore and market research firm International Data Corporation, consumers in Asia and the Pacific have spent about 10.8 billion USD (more than 40% of the world total) on the identification, repair and recovery of data, and the handling of identity theft on pirated software in 2014.

The study also predicts malicious code and data loss costs about $ 229 billion for businesses in the region (more than 45% of the world total).

The demand for connectivity is increasing, businesses need applications with high data synchronization with devices, effective email system management and the ability to work in large groups.

All of this poses a difficult problem for businesses, requiring a solution with reasonable investment costs and high mobility, always ready to operate anytime, anywhere, while ensuring Security and administration are greatly simplified.

Therefore, it is understandable that more and more businesses tend to “go to the cloud” and search for Cloud Service solutions. The inclusion of information technology support services on cloud computing will help businesses operate more efficiently, simplify the management system with a reasonable level of investment and easily reduce the level of investment in information technology depending on the business situation.

In this context, Microsoft is judged to be able to provide an overall cloud computing solution with many utilities, especially copyrighted Office applications.

Microsoft also provides effective services and solutions to help employees collaborate easily. Thanks to the ability to connect and share powerful information with many applications such as Exchange Online, Skype for Business (Lync), SharePoint, One Drive for Business, Yammer, Sway, Video, Delve, … Workflows are closely monitored and visually managed by online services, helping members to grasp progress to quickly complete assigned tasks.

Office 365

Microsoft now offers Office 365 for business solutions with a variety of options. By using subscription-based services, businesses can harness the effectiveness of a range of utility applications from Microsoft.

Microsoft Office 365

Microsoft Office 365

Microsoft Office 365 will fully integrate from the full Office Pro Plus; Exchange Online (personal information management service / cloud storage message); Skype for Business (online meeting application), Sharepoint Online (internal online business portal), OneDrive for Business (online storage system), Yammer (private business social network), Sway (presentation , create slideshows, share slides quickly); Video with professional sharing system and Virtual Secretary Delve.

Each Office 365 solution package is a solution that represents each business needs. In which Business Essentials package has a starting price of 114,000 VND / month for a user, built-in basic applications like Exchange Email with 50GB capacity, OneDrive for Business 1TB for each user, Skype for Business … .

Users can access familiar web-based office applications such as Word, Excel, PowerPoint, OneNote … from anywhere and enjoy the full functionality as an offline Office suite.

Microsoft Office 365 features

Microsoft Office 365 features

OPUS SOLUTION is one of the most reputable SharePoint solution providers and Microsoft technologies, cloud computing solutions in Vietnam today. Our mission is to bring strength to customers by offering and building breakthrough and user-friendly technology solutions.

With many years of operation in the field of providing solutions for data centers, and a team of “rescue” experts who achieve international certificates of Cloud product services, Opus Solution is Microsoft’s partner in Vietnam in direct customer support: including receiving all information about services, administration, converting systems from “On Premise” to Cloud systems, payment and technical processing support.

From the goal of providing a smart solution to meet business requirements with a personalized solution based on the work of the best businesses, Opus Solution has a lot of experience working with nonprofit organizations and businesses and corporations in Vietnam in banking, hospital, manufacturing ….

For customers who want to explore and deploy our solutions, please do not hesitate and contact us to experience the wonderful things that our services brings to your businesses.

Introduction of e-office software system

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1. About eOffice: an electronic software which helps to convert your office into E-office.

eOffice is a software solution that is used to share information, conduct business and manage documents, papers, and job profiles on a computer network. The software is designed with a friendly interface for users. The goal of eOffice is to gives users most of the benefits of a computer network but with a natural approach that helps the users gradually have a modern, efficient working style that easily accesses to more information technology applications. eOffice changes the way we distribute documents and traditional tasks with a modern solution: From our computers, we update the documents and distribute them to the departments. Leadership of departments review the dispatch and division of work to the staff. Search aggregate documents quickly by type, book, number of documents, agencies promulgated …

At present, Opus Solution is deploying an electronic office solution, known as Tasken, with a full range of solutions to help your business move towards a professional, modern working environment.

Tasken Solution developeb by Opus Solution

Tasken Solution developeb by Opus Solution

2. The goal of Tasken eOffice

Our goal is to build a system of electronic dispatch centers, to overcome the situation of scattered and misleading information. Provides information on documents and work files to meet the requirements of leaders, managers and professional staff quickly, accurately, fully and in time. Set up a management system, process and issue official dispatchs, documents, support the ability to distribute workflow, permission for each individual and department. Tasken eOffice provides users with remote working capabilities that users can access at any location with an Internet connection. Our system build a paperless office, help leaders communicate with staff, departments in the agency quickly, timely; helps the user to schedule appointments, automatically reminders when it comes to the time of the job through the computer. At the same time through this system, agency leaders can assign work to employees and receive feedback from those jobs; establishing a system of information exchange to help officials and experts in the agency can exchange information directly; provides users with most of the benefits of computer networking but with the most natural approach to solve work at the office, improving the quality and efficiency of work; improve the level of application and use of IT tools, create a modern and effective working environment in the network environment and use electronic information that make positive changes in information processing; handle the work of leaders, staff in the agency, contribute to the implementation of administrative reform.

Creating an environment for the exchange of ideas, discussions, sharing information widely, promptly, fully and timely, contributing very positively to the development of corporate culture. People will communicate and understand each other, leaders can communicate their will to the staff more easily.

Document Management System - One of the applications of Tasken eOffice

Document Management System – One of the applications of Tasken eOffice

3. Benefits of eOffice

Leader

  • Operate and manage remotely, anytime, anywhere
  • Manage the assigned tasks in a clear and transparent manner
  • Capture complete information, make the right decision
  • To create a democratic and open work environment.

Executive

  • Easily manage, lookup, search for documents related to the job being handled
  • Quick cover task assigned by leader
  • Report work timely
  • Easily schedule personal tasks …

Document

  • Easy document distribution
  • Easy to manage, look up information when needed.
  • Supports printing of text reports, bookkeeping
  • Transmit announcements, directives of leaders to the department quickly, timely …

4. Highlights

  • Built on Portal & Collaboration Technology: MS Sharepoint
  • A comprehensive platform for deploying, integrating multiple applications
  • Scalability both in application and scale
  • Easy to handle, quickly capture the information to processTightly integrates with Microsoft Office, Windows Explore
  • Business Process Automation – Easily customize the process
  • Easily integrate with other systems
  • Safe, secure

5. Features highlights

Document Management: The Document Management Module includes job record management (word processing) and dispatch management. This module ensures the computerization of most of the process of assigning tasks, processing dispatch in a convenient, fast and accurate way.

Task management: This is a tool that helps managers organize and operate their business processes in a certain way. From the stage manager assign tasks to employees, employees then take the job then report status, results of work … Use this function to monitor and control ongoing or out of date work in a rigorous and scientific manner.

Workflow: The process is designed for repetitive tasks that comply with company policies and reduce time and costs. The development of electronic processes to control work in accordance with the company’s policies and procedures is guaranteed even when the process participant is not present at the office. The steps in the process will be defined by the enterprise in accordance with the policies of your business.

Human resources management: Human Resource Management software provides a comprehensive HR management solution, including full organizational structure development features: Recruitment, Training, Employee Profile Management, policy, social insurance, health insurance, unemployment insurance, income tax,…

KPI report: The KPI report allows the creation of KPI report templates, the members send reports from time to time according to the form provided by the report.

If you have more questions or you want more information about our Tasken eOffice solution, don’t hesitate to contact one of our experts.

Can technology replace human?

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The 4th industrial revolution is slowly changing the way we live; artificial intelligence and automation gradually replace human in many jobs. This is an opportunity but also a big challenge for technology companies.

business process automation

Automation and artificial intelligence are growing minute by minute

We are living in the most turbulent times, when automation and artificial intelligence (AI) are completed and developed minute by minute. Most recently, AI made people startled by winning the world chess champion and another AI even made a hair cut appointment after a long conversation.

Amazon has more than 100,000 robots working in warehouses around the world. In the near future, the company plans to replace all employees performing repetitive tasks with robots. At Foxconn, which manufactures equipment for Apple, Samsung and Microsoft, has replaced 60,000 workers with robots. The company expects to automate all of its repetitive tasks.

A paper published by Forbes.com points out that automation and new technologies are changing the nature of many jobs, as well as creating new jobs that have never existed before. The MCKinsey Global Institute (MGI) predicts that if automation becomes the focus of the revolution, about 15 percent of global workforce equivalent to 400 million workers will be replaced by 2030. However, new careers in the digital age are expected to require a new workforce of between 8 and 9%.

In practice in Vietnam, we have implemented many administrative procedures over the Internet instead of directly go to the administrative agencies, for booking cars through smart applications such as Grab, Goviet or other services. This is also the same when we mention about online banking.

Technology will certainly go far, but it is hard to replace human in particular jobs

Technology experts have confirmed that in many industries, the machine can never replace humans in the future. Similarly, not all interactions can be made mechanically if the main goal is to provide a personalized and interactive customer experience. Machines can perform repetitive and basic tasks but can not provide in-depth technical knowledge. Therefore, those companies that focus on deep technical support and excellent product expertise and customer experience will continue to thrive.

business-success

As a technology support service provider, Opus Solution has always identified people and technology that can perfectly match with each other. Technology plays a supporting role, providing timely data, helping employees serve customers around the world better. Relying on technology, the technical staff easily communicates with customers and supports them effectively on experiences that can not be replaced by machines or robots.

Opus Solution provide solutions such as: Microsoft Azure, SharePoint, Cloud that related to business processes, helping them in data digitalization, Process automation, improve the quality of work for the business. At present, we are developing a new solution, called Tasken, to assist enterprises in processes such as KPI management, proposed system, budget management, …

Tasken Solution developeb by Opus Solution

Tasken Solution developeb by Opus Solution

For customers who want to explore and deploy our solutions, please do not hesitate and contact us to experience the wonderful things that digital transformation brings to your businesses.

New SharePoint team site for SharePoint Online

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New SharePoint team site for SharePoint Online

A SharePoint team site connects you and your team to the content, information, and apps you rely on every day. For example, you can use a team site to store and collaborate on files or to create and manage lists of information. On a team site home page, you can view links to important team files, apps, and web pages and see recent site activity in the activity feed.

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