Last week, Opus Solution officially go live the Online Approval & Contract Management System for Ajinomoto Vietnam Corporation. Working with a large corporation like Ajinomoto Vietnam is not only a great honor for Opus, but also an opportunity for us to learn and accumulate experience to further develop our system. Our goal is to help businesses move towards digital transformation, improving their business performance while saving costs, in the context of digital transformation being the concern of many businesses, not only in Vietnam but also around the world.
Established in 1991, Ajinomoto Vietnam Company is a 100% foreign invested company belonging to Ajinomoto Group, Japan with an initial investment value of more than 8 million USD. Over 30 years of operation, the Company has constantly developed, expanded its business network and increased its production capacity. From the first product, AJI-NO-MOTO®, over the past 30 years, Ajinomoto Vietnam has always made constant efforts in research and development to bring a wide range of spices, food products, drinks and nutritious food with the best quality, safe, suitable for the taste and needs of Vietnamese people.
Currently, Ajinomoto Vietnam has two representative offices in Ho Chi Minh City and Hanoi, two manufacturing plants including Ajinomoto Bien Hoa Factory operating since 1991 and Ajinomoto Long Thanh Factory operating since 2008 and the 3rd factory also in Long Thanh has started construction since 2016. In addition, the company has 3 large distribution centers and branches spread over 63 provinces. The total number of employees working at Ajinomoto Vietnam Company is more than 2,300 people.
To build a system with such a large number of employees was a challenge for our company. However, Opus is very pleased that the project ended successfully with good results.
Online Approval & Contract Management System
The Online Approval & Contract management system – a part of Tasken eOffice Solution – is a system that allows employees to create a new request for approval of the Contract and accompanying documents without having to print it out in writing, then submit it to each department for approval manually. This system will help employees upload soft copies of contracts and select approvers just through mouse clicks. In the context of the current stressful Covid-19 epidemic, which requires most businesses to have employees work from home, this system is really an extremely necessary thing.
Online Approval & Contract Management System effectively manages the external grant request submission and approval process for multiple activity types in an ever-shifting regulatory environment. This system allows organizations to easily track and report on a variety of request activities, providing requestors, approvers, and administrators full visibility into the grant processing lifecycle. It tracks the entire workflow of a grant request including registration, request submission, review and approval, contracting and payment, outcomes and financial reconciliation, and custom reporting.
With Online Approval & Contract Management System, it’s easier than ever to accept requests, forward them to the right team/person and provide an overview of the requests made so as to keep users notified. It leads to improved performance of employees and boosts an organization’s capability to handle service requests in a professional manner.
Training session for employees of the corporation to use the system
Ajinomoto Vietnam Company is a 100% foreign invested company belonging to Ajinomoto Group, Japan. As we all know, Japanese culture in business always emphasizes discipline and perfectionism at work. Japanese people are very disciplined about time and commitment. In the process of working, they spend a lot of time exchanging information and negotiating. These are also the challenges our company needs to overcome when cooperating with such a large corporation. In order to pass the Japanese quality and allow the system officially golive, Opus has undergone many tests from Ajinomoto Vietnam such as security tests, load tests, etc.
Besides the difficulties, our company considers this an opportunity for us to learn, accumulate experience to increasingly improve our products. As a Vietnam business consultant, Opus Solution hopes to have the opportunity to cooperate with companies, especially in the context that businesses are gradually moving towards digital transformation. When working with us, you can rest assured, we always make sure the product delivered to you is the best product. Not only accompanying your company in the cooperation process, we will also continue to be by your side in the later stages to support the warranty, advise on solutions to make our relationship progress well and continued to achieve success in the future.
Tasken eOffice is an enterprise platform easy-to-use, online company task management software, that will enable your company to be more productive than ever. Available modules such as HRM, BPA/BPM, Project management, CRM… are ready for deployed and integrated with company existed tools, Tasken provides access to task lists at any time, from anywhere. Developed, operated and owned by OPUS SOLUTION
More detail about this solution: You can visit here https://tasken.io
