1. Giao việc nhanh chóng, trực quan với bảng Kanban – Tối ưu hóa quy trình phân công

Tasken ứng dụng mô hình Kanban – phương pháp quản lý công việc nổi tiếng – giúp trực quan hóa toàn bộ quy trình làm việc. Với giao diện kéo-thả thân thiện, người dùng có thể:

• Tạo nhiệm vụ chỉ trong vài giây, gắn thẻ người phụ trách, thiết lập deadline và mức độ ưu tiên.
• Tùy chỉnh các cột trạng thái theo từng quy trình nội bộ (ví dụ: Chờ duyệt – Đang thực hiện – Đang kiểm tra – Hoàn thành).
• Theo dõi luồng công việc một cách trực quan, giúp nhà quản lý dễ dàng phát hiện điểm nghẽn hoặc nhiệm vụ bị tồn đọng.

Tình huống thực tế: Trong một dự án marketing, trưởng nhóm có thể dễ dàng giao việc cho từng thành viên, theo dõi tiến độ từng nội dung (bài viết, thiết kế, quảng cáo) và điều phối lại nguồn lực nếu cần.

2. Theo dõi tiến độ real-time – Quản lý chủ động, phản ứng nhanh với thay đổi

Một trong những điểm mạnh vượt trội của Tasken là khả năng cập nhật tiến độ công việc theo thời gian thực:

• Mỗi thay đổi (cập nhật trạng thái, bình luận, đính kèm tài liệu) đều được ghi nhận và hiển thị ngay lập tức.
• Nhà quản lý có thể xem tổng quan toàn bộ dự án hoặc drill-down vào từng nhiệm vụ cụ thể để đánh giá hiệu suất.
• Hệ thống timeline và biểu đồ Gantt giúp hình dung mối liên hệ giữa các nhiệm vụ, từ đó điều chỉnh kế hoạch kịp thời.

Lợi ích chiến lược: Giúp doanh nghiệp chuyển từ mô hình quản lý bị động sang quản lý chủ động, giảm thiểu rủi ro trễ hạn và tăng khả năng thích ứng với thay đổi.

3. Báo cáo tự động – Minh bạch hóa dữ liệu, hỗ trợ ra quyết định nhanh chóng

Tasken cung cấp hệ thống báo cáo tự động, đa chiều và tùy biến:

• Báo cáo theo cá nhân, nhóm, phòng ban hoặc toàn dự án.
• Biểu đồ hiệu suất, biểu đồ phân bổ công việc, biểu đồ tiến độ được cập nhật liên tục.
• Cho phép xuất báo cáo định kỳ (tuần/tháng/quý) hoặc theo yêu cầu, hỗ trợ trình bày với ban lãnh đạo hoặc khách hàng.

Lợi ích thực tiễn: Giảm thời gian tổng hợp dữ liệu thủ công, tăng độ minh bạch và giúp nhà quản lý đưa ra quyết định dựa trên dữ liệu thực tế thay vì cảm tính.

4. Tích hợp Microsoft 365 – Làm việc liền mạch trong hệ sinh thái quen thuộc

Tasken được thiết kế để tích hợp sâu với Microsoft 365, giúp người dùng:

• Đồng bộ lịch họp và email từ Outlook, đảm bảo không bỏ lỡ thông tin quan trọng.
• Trao đổi công việc trực tiếp qua Microsoft Teams, không cần chuyển đổi nền tảng.
• Chia sẻ và lưu trữ tài liệu trên OneDrive, đảm bảo tính bảo mật và truy cập mọi lúc, mọi nơi.

Lợi ích nổi bật: Tăng tính kết nối giữa các công cụ quen thuộc, giảm thao tác lặp lại và tạo ra một môi trường làm việc đồng bộ, hiệu quả.

5. Nhắc việc và deadline thông minh – Giảm thiểu sai sót, nâng cao tính chủ động

Tasken sử dụng hệ thống nhắc việc tự động và cảnh báo thông minh dựa trên hành vi người dùng và deadline:

• Gửi thông báo qua email, app hoặc Microsoft Teams khi sắp đến hạn hoặc có thay đổi liên quan.
• Gợi ý sắp xếp công việc theo mức độ ưu tiên và thời hạn.
• Cảnh báo khi nhiệm vụ bị trễ hoặc không có người phụ trách.

⏰ Tác động tích cực: Giúp nhân viên chủ động hơn trong công việc, giảm tình trạng quên việc, trễ hạn và tăng tính cam kết trong đội nhóm.

Tổng kết: Tasken – Nền tảng quản lý dự án toàn diện cho doanh nghiệp hiện đại

Với 5 tính năng nổi bật trên, Tasken không chỉ là một công cụ quản lý công việc, mà là một nền tảng cộng tác chiến lược, giúp doanh nghiệp:

• Chuẩn hóa quy trình làm việc,
• Tăng hiệu suất vận hành,
• Và nâng cao năng lực quản trị dự án trong thời đại số.

Bạn đã sẵn sàng chuẩn hóa quy trình làm việc và nâng cao hiệu suất đội nhóm?

Hãy trải nghiệm ngay Tasken – nền tảng quản lý công việc và dự án toàn diện cho doanh nghiệp Việt.

The post 5 tính năng nổi bật của Tasken giúp bạn quản lý dự án hiệu quả appeared first on Opus Solution.

End of support means no new patches will arrive from Microsoft, including security patches. IT pros likely will need to replace or upgrade software before Microsoft’s deadlines to keep these SharePoint systems optimal.

The workflows component of SharePoint provides a selection of prebuilt applications in template form that can be used to automate various business processes, according to a Microsoft document description. Microsoft wants organizations to move to using Power Automate (formerly known as “Microsoft Flow”) instead of SharePoint workflows.

The newly announced deadlines for SharePoint workspaces only apply to organizations using SharePoint Online services, hosted by Microsoft. Organizations using SharePoint Server products “on premises” (or in their own datacenters) can continue to use SharePoint workspaces until 2026 if they have upgraded servers.

Here’s how Microsoft expressed that notion: “SharePoint 2010 and SharePoint 2013-based workflows will continue to be supported for on-premises SharePoint 2016 and SharePoint 2019 Server platforms until 2026.”

SharePoint 2010 Online Workflows Deadlines

Organizations using workflows with SharePoint 2010 Online have fewer than three months to react to Microsoft’s end-of-support announcement. Here are Microsoft’s deadlines on using SharePoint 2010 Online workflows:

• Starting August 1st, 2020, SharePoint 2010 workflows will be turned off for newly created tenants.  
• Starting November 1st, 2020, Microsoft will begin to remove the ability to run or create SharePoint 2010 workflows from existing tenants.

SharePoint 2013 Online Workflow Deprecation

The workflows component will continue to work with SharePoint 2013 Online, Microsoft’s announcement indicated, but it is still deprecating this component. Deprecation means that Microsoft isn’t planning to do further software development work on workflows, although security patches will continue to arrive.

Typically, a component might be expected to be supported until the end of the product’s support, but all bets are off for Microsoft’s online services. Microsoft’s announcement actually didn’t indicate how long workflows would be supported for SharePoint 2013 Online.

Microsoft is planning to turn off workflows for new SharePoint 2013 Online tenancies “starting in November.” However, organizations can still use it. They’ll need a certain PowerShell script to activate workflows, though, the announcement explained.

Workflows Use with SharePoint Designer 2013

Microsoft’s announcement also included a note about coming limitations of SharePoint Designer 2013 when it gets used with workflows on SharePoint 2010 Online.

Microsoft is planning to turn off workflows creation using SharePoint Designer 2013 for new SharePoint Online tenancies “starting August 2020.” It’s planning to turn off workflow creation using SharePoint Designer 2013 for existing SharePoint Online tenancies “starting November 2020.”

However, SharePoint Designer 2013 will continue to work with some SharePoint Server products throughout the server’s product lifecycle. Here’s how Microsoft expressed that notion:

SharePoint Designer 2013 will work with SharePoint Server 2019 for the remainder of the client support lifecycle (2026). SharePoint Designer 2013 will not be supported beyond that timeframe.

Power Automate Alternative

Microsoft contends that organizations using SharePoint Online workflows can make the switch to Power Automate and have the same functionality. However, comments left by readers of Microsoft’s announcement suggested that Power Automate isn’t up to speed in certain areas, such as enabling “automated permissions management of SharePoint content.”

Since SharePoint Online users already have Microsoft 365 licensing, they have the licensing to use Power Automate, which is part of the Power Platform suite of solutions, the announcement contended:

All Microsoft 365 licenses include usage of the Power Platform for customizing and extending Microsoft 365 applications. This includes both Power Automate and Power Apps.

While that notion may seem reassuring, Power Platform licensing is rather complex, so organizations may have to purchase “premium features” depending on how they use Power Automate. Office 365 licenses just give organizations the use rights to run custom Canvas-based apps with Power Automate, per a description in the document, “Microsoft Power Apps, Microsoft Power Automate and Microsoft Power Virtual Agents Licensing Guide”

Some Power Automate premium costs are associated with the use of certain prebuilt connectors to Azure or Dynamics 365 services, according to the document, which doesn’t show the costs.

Online Services and Degraded Support

Microsoft’s action to end support for workflows with SharePoint 2010 Online gives IT pros little time to react. They may still be recalling the product lifecycle support that was afforded with SharePoint Server on-premises products, although SharePoint Server 2010 is nearing its end on April 13, 2021. Microsoft actually had extended that server’s life by about six months, as described in an April announcement.

Microsoft can essentially end its Online Services products at will with its Modern lifecycle support policy. Its Fixed lifecycle support policies for servers still reflect the traditional 10-year cycle of support. However, Microsoft has suddenly revoked support there, too, as it did when it ended support for the Edge role component in Exchange Server 2016.

At some point, Online Services perhaps had its own lifecycle support cycle, perhaps tied the associated server product’s lifecycle. Consequently, IT pros could reasonably assume that a component of SharePoint 2010 Online would have the same support lifecycle of SharePoint Server 2010, namely until April 13, 2021. However, Microsoft seems to have folded its Online Services into its Modern lifecycle support policy at some point, which in effect offers no support assurances at all to organizations.

Redmondmag

For more information on these technology solutions, do not hesitate to contact Opus Solution. We are a business consultant in Vietnam with many years of experience, specializing in providing customers with Microsoft services such as Vietnam Office 365 solutions, Sharepoint Vietnam, Azure Vietnam, … and many others.

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Avaialble for download
From 21-Jun-2016, the new SharePoint mobile app is available in the Apple App Store. It’s free download with your iCloud account.

Cloud and Onpremise support
After download, You can install the SharePoint mobile app on your iPhone, iPad or iPod. You can then sign in with SharePoint Online or SharePoint on-premises (2103 & 2016 version support) from the welcome screen.

Both SharePoint online and SharePoint Onpremise supported.

The Sites tab
From this tab, SharePoint app list all sites that you visit frequently and sites you’re following. This sites come from different site collections. If you click on a site to see recent activity, recent files and the site’s assets (documents, lists, subsites, pages and more). If your webpage is not support to transfer to mobile view, you may got the unsupport message or you can change to desktop view by click on tool box menu at bottom.

Access project site and check for all project document with mobile reable PDF and Office files. Vietnamese language was fully supported and display correctly.

You can also access left menu navigation and click on List menu to see all deployed applications as well as site content.

Check for all deployed applications and site content

All SharePoint data were displayed as list view event if that application is standard list, Calendar, customized list, Links, or Tasks,… look like below

Calendar with events were displayed as list view.

The Links tab 

This tab list all sites which based on your permission or allowed for everyone in your company. If you are using Office365, this site come from available SharePoint site collection that created by SharePoint admin. For Office 365, I as expected for applications associated with subscription as such Microsoft Delve, Office 365 Video,… but I can not find them from list tab.

Not much data for links and resources link SharePoint app – Links tab

The People tab

As a staff directory phonebook, but list tab only listed for people that you are working with such as your members, your supervisor or colleagues. By tap on a contact, you can see their personal info like Fullname, Jobtitle, Phone, Email,…

People contact list and personal detail info

From the first look, this release of SharePoint mobile iOS app works well with Office 365 SharePoint Online. For SharePoint onpremise, administrator should improve functionality to make it compatible with SharePoint mobile app like resources as well as People directory. I didn’t test this app with SharePoint 2016. But from my point of view, this app bring to SharePoint users a good concept. While Microsoft improve this app and develop for Android and WinMobile, you can try to use it and give Microsoft your idea and feedbacks via:

User Voice: https://sharepoint.uservoice.com/
Twitter: http://www.twitter.com/SharePoint
Or you can email to me for helping on bring your idea to MVP community and Microsoft Product team.
Hoang Nhut NGUYEN
Skype: hoangnhut.nguyen
Email: nhutcmos@gmail.com

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Right now this function is optional to all business subscription, the new document library is actually turned offon  almost every sites automatically. Users can chose to utilize it in their respective groups then decide to revert it back or not after testing it it out. The new Office 365 menu sneak peek is available by clicking the “Check it out” button. Users can press the x to close it or check it out.

What is new Document Library UI

The modern Library menu is similar to OneDrive activities menu. If you appliedfor customized Master Pages in SharePoint, your master page will not apply to this new UI.

First look on new UI/UX Document library, there are some noted:

• Microsoft removed the Ribbon and replaced it by a simpler and doable top menu such as Move or Copy data within the selection, Alert me, Versioning activities, Get link, Sharing and even more…
• You are now able to “Pin” a document to always show on top of the library

• New Quick Start menu on the still left
• Library Search that shows on top left and results almost instantly
• Context menu is clearer and easier for business users since it’s focused to important functionality. Users can right click to bring the contextual menu up.
• Column headers has now a new menu with more advantage features to allow user to show/hide more columns, this way allow them to manage properties of documents without navigating to a different page. As well as create columns directly from context menu
  
• A new Thumbnail grid viewers to quick preview documents from the inside your library

How to access Document Libraries settings

Most Content managers/administrators can be surprised on how to access Document library settings (which was easy on the classic Ribbon button). At the moment, you will  have to navigate to Site Content page by click on Top Right setting menu -> Site Content or you can quick access a viurl https://yoursharepointsite/_layouts/15/viewlsts.aspx, then click on Settings menu as below

How to change back to Classic UI

It’s really exciting to see the new menus with fewer clicks to the most frequent functions and features, and a much more contextual and made easier experience. If you are not interesting to model UI, There are 2 ways that you can change back to classic SharePoint

• Simply slide down in the left navigation and choose “Return to classic SharePoint”
• From List Settings page -> click on Advanced settings -> from the Document Library advanced settings page, noted a new section in the bottom of the page “List experience” that allow you to decide where is the UX applied for current Document Library

To conlude, Office 365 and SharePoint Online is changing every days. Of course the traditional document library is still in SharePoint 2016 andOneDrive for business is still have pending issues (Restrictions and limitations when you sync SharePoint libraries to your computer through OneDrive for Business), but I hope Microsoft keep update and maintain it.
For more information about this new UX for SharePoint Online Document Library, Microsoft will update us on their launch of May 4th. What are your thoughts? Let me know in the comments below.
Paradise Vietnam
SharePoint and Office365 Solution Vietnam Company

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SharePoint Saturday Vietnam 9th

SharePoint Saturday Vietnam (SPSVN) is a free community-focused SharePoint event dedicated to educating and engaging members of the local technical community. SPSVN draws upon the expertise of local SharePoint IT professionals, developers, and solution architects who come to together to share their real-world experiences, lessons learns, best practices, and general knowledge with other like minded individuals.

SharePoint Saturday is an educational, informative & lively day filled with sessions from respected SharePoint professionals & MVPs, covering a wide variety of SharePoint-orientated topics.  SharePoint Saturday is FREE, open to the public and is your local chance to immerse yourself in SharePoint!

90 fashionable T-shirt from SharePoint Saturday are ready for you.

SharePoint Saturday 9th tshirt

Ho Chi Minh
An Nam Coffee 52 Truong Dinh Street, Ward 7, District 3, Ho Chi Minh City

November 21, 2015 from 8:30 AM to 12:30 PM (ICT)

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Venue: NIFTIT Asia HQ – F1, VTC Online Bld.132 Cong Hoa Street, Quận Tân Bình, Thành Phố Hồ Chí Minh

As you may know, we have a SharePoint User Group 1st event last year. In this year, we bring back VNSPUG for the second. This is also the opportunity for your to meet up SharePointers in HCMC for end of year before you go back for TET.

Vietnam SharePoint User Group 2nd

Vietnam SharePoint User Group is a free monthly meeting where SharePoint professionals present on various topics related to SharePoint development. Stay after the presentation to meet and mingle with other SharePoint leaders in the city.
We are very excited to announce our sponsors, Infragistics, the worldwide leader in user interface and user experience developer controls. With their generous support, we will be giving away 1 Infragistics Ultimate Developer Kit ($1955 value) to a lucky winner. Make sure to drop your business cards when checking in at the event to be eligible for the raffle. For more information about the developer kit, read here.
Join our first Meetup in 2015. It’s totally free.
Time: This Wednesday, 21 Jan 2015, 6:00 PM 7:00 PM
Venue: NIFTIT Asia HQ
F1, VTC Online Bld.132 Cong Hoa Street, Quận Tân Bình, Thành Phố Hồ Chí Minh
Register here if you are missing http://ticketbox.vn/event/vnspug01-2014-20867

NIFTIT Asia HQ – F1
VTC Online Bld.132 Cong Hoa Street, Quận Tân Bình, Thành Phố Hồ Chí Minh

Wednesday, 21 Jan 2015, 6:00 PM 7:00 PM

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